Administrative Assistant

About the Role

At Teachable Moments Early Learning Center, our mission is to offer unparalleled childcare and educational experiences that nurture and foster each child's growth. We are dedicated to ensuring parents feel completely confident in the quality and safety of the care we provide. Our programs prioritize a safe and nurturing space that encourages active learning, holistic child support, and a welcoming environment.

Our vision is to be acknowledged nationwide as a leading childcare institution.The Administrative Assistant is responsible for a wide range of tasks that are essential to the smooth running of the Teachable Moments, Inc.

Administrative Assistants perform various routines including bookkeeping, clerical work, family communication, staff training and opening and closing the school. They will split time between administrative duties and assisting teachers and children in the classrooms!

Job Responsibilities:
Be Accountable! Ensure the school operates in accordance with company and state licensing standards.
Be Responsible! Manage staff schedule and time off requests. Check child attendance and classroom ratios. Stay up to date on company offerings and ensure the school operates with the most up to date curriculum/program expectations.
Be Organized! Create and maintain all children and staff files.
Be Diligent! Receive, process, and follow up on monthly enrollments for billing. Run reports and maintain staff and children files.
Be Positive! Promote the positive image of the company and play a key role in making the company a provider of choice for the communities we serve. Greet new and existing families, prepare welcome packets, and assist with tours.
Be Team-oriented! Assist with the hiring process for new staff, including applicant follow-up, preparing materials for incoming staff and welcoming and mentoring new hires.

​​​​​​​Job Requirements:
Must be at least 21 years of age
High School Diploma or equivalent, CDA or Associate degree preferred
Must have at least 1 year of experience working in a licensed childcare facility.
Must meet state requirements for education and our center/school requirements.
Knowledge of bookkeeping, accounting procedures and the preparation and maintenance of records is a plus.